Summary of Key Functions:Assist to market surveys and vendor registration;Assist to procurement processes;Assist to closing of procurement transactions;Provide administrative support to UNODC Procurement Team.
1. Assist to market surveys and vendor registration, focusing on achievement of the following key results:Liaise with with Programme Assistants to understand future procurement needs and support them in their search for new vendors;Liaise with potential vendors and register them in various UN databases (UNGM, Umoja), including their banking details;Liaise with UNODC Treasury Unit in Headquarters regarding the registration and activation of bank account details.
2. Assist to procurement processes, focusing on achievement of the following key results:Assist the planning and organization of the procurement of goods and services under UNODC projects;Assist project teams in ensuring compliance with regulations and procedures to be applied when procuring goods or services.Assist the collection and comparison of offers from vendors and liaise with relevant UN personnel to ensure abidance with relevant UN rules and regulations.Liaise with bidders and vendors, and follow up with suppliers and expediters to ensure timely delivery.
3. Assist to closing of procurement transactions, focusing on achievement of the following key results:Liaise with Programme Assistants to register the reception of goods;Liaise with Programme Assistants to obtain all the documentation require to create entries/updates/write-offs in the UNODC lists of assets;Liaise with Headquarters on write-offs and update of the list of assets;Contributes to knowledge networks and communities of practice.
4. Provide administrative support to UNODC Procurement Team, focusing on achievement of the following key results;Draft routine correspondence with respect to enquiries related to financial and budget matters;Maintain and keep up-to-date archives (electronic and hard copies);Perform other work-related duties, as required.Impact of Results Efficient and timely achievement of the results directly affects programme delivery. Inaccuracy in information supplied, inefficiency in support services provided, inadequacy in organizational and logistical arrangements made, and insufficient client orientation will have a significant negative impact on programme efficiency and on the Organization’s reputation.